Do you want to get involved with MetropolCon in Berlin?
We would be happy to hear from you!
MetropolCon 2023 in Berlin is organised by volunteers who are spread all over Germany. Some are even located in other European countries.
Do you want to know more?
You want to participate, but don’t know exactly where and how?
In the following sections, we explain the possibilities with subsequent announcements for urgent tasks.
This does not mean, however, that possible jobs are limited to what is listed here. Every helping hand is always welcome!
How can you join?
Information on how to become a member of L.O.K.I. e.V. can be found here. Of course, you can also help without becoming a member.
Everyone is welcome. If you have any questions, please do not hesitate to contact us at volunteers@metropolcon.eu.
Where is help needed?
Below are descriptions of the different teams as well as some of the specific roles we are currently looking to fill.
If you are interested in any of these, please email us at volunteers@metropolcon.eu.
Finance
The Finance Team is responsible for everything that has to do with money. From setting up and maintaining the budget, to developing sources of income in the form of selling memberships, raising funds and sponsorships, as well as maintaining cooperations. Paying and approving invoices is also part of the job, of course.
Open volunteer roles
Sponsorships
Task: Creating a guideline for sponsorships, identifying and contacting possible sponsors, arranging sponsorship agreements.
Time commitment: flexible, can be shared between several people. Starting now until shortly before the convention.
Volunteer and fan support
Here everything revolves around the people who make a successful con. This team is responsible for recruiting volunteers for the many small and large tasks, but above all for ensuring that all our visitors feel as comfortable as possible: Topics are, for example, accessibility and listeners (who take care when violations of our Code of Conduct are reported).
Open volunteer roles
Care Team
Task: Look after the mail account created for people to report problems, especially when it comes to Code of Conduct violations. Part of the Care-team during the con.
Time commitment: minimal before the convention, team needs coverage during the con.
Local Experts
Task: Collecting information about hotels, restaurants, sights (especially those with fan-interest) for our website and newsletter.
Time commitment: 2-3 hours per month for creating content, task can be shared.
Prerequisites: You know Berlin well and enjoy showing guests the city in texts and pictures.
Restaurant Guide Creator
Task: Creation of a restaurant guide: Where in the vicinity of the silent green can one get food/drinks, where to shop?
Time commitment: flexible, Guide should be finished in spring 2023.
Prerequisites: You are in Berlin often and have time and inclination to explore the gastronomic offerings and present them.
Exhibition
There will also be a lot of offers outside the programme rooms. In the exhibition area, dealers will be looked after, the art exhibition and other exhibitions will be organised, fan organisations will present themselves and there will be space for board games and RPGs.
Open volunteer roles
Displays
Task: Creating the exhibition spaces with phantastic offerings from the areas of visual art, model building, cosplay and similar. You coordinate with the exhibitors, plan the space and are responsible for how things are presented.
Time Commitment: currently flexible, a couple of hours a month. Ramping up in spring 2023 towards the convention, availability during move-in important.
Fan Tables
Task: Fan Tables are an opportunity for other organisations to present themselves and their projects at MetropolCon. You coordinate the requests and provide appropriate space in the exhibition area.
Time Commitment: currently about two hours a month, ramping up towards spring 2023. During the convention primarily during move-in.
Program
This team is planning a program that should be as colorful and diverse as the fantasy scene is. The implementation of this program at the con is also one of the tasks.
Open volunteer roles
Support for the Program planning team
Task: Research regarding people and organisations, find contacts, send standardized requests, possibly coordination of details. Meetings for coordination within the program team.
Time Commitment: Weekly meetings on Mondays at 6 pm for about one hour. Individual research time flexible.
Prerequisites: Good communication skills in German and/or English, team work. Identification with our Code of Conduct.
Infrastructure
If the infrastructure works well, you don’t notice the work behind it. Many hands are needed to make this successful: contact and coordination with the venue and catering providers, setting up and looking after the IT, planning and looking after the event tech, and everything to do with logistics are part of this area.
Open volunteer roles
Room Manager Betonhalle
Task: Planning of table layout in coordination with the team members responsible for dealers, fan service and exhibits, if necessary ordering of additional furniture. Responsible for setup and teardown in this area.
Time Commitment: currently flexible, a few hours a month, ramping up in spring 2023. Must be available for move-in day.
Logistics Betonhalle
Task: Planning the arrival and departure of people delivering goods to the Betonhalle. Coordination with dealers, researching parking spaces, negotiations with owners of parking lots. Reservation of spaces in front of the loading area.
Time Commitment: currently flexible, a few hours a month, ramping up in spring 2023. Must be available for move-in day.
Room Manager Kuppelhalle
Task: Planning of seating and stage decoration for the Kuppelhalle in coordination with the program team.
Time Commitment: currently flexible, a few hours a month, ramping up in spring 2023. Must be available for move-in day.
Room Manager Atelier
Task: Planning of seating and table positioning for the Atelier-rooms in coordination with the program team. Responsible for setup and teardown.
Time Commitment: currently flexible, a few hours a month, ramping up in spring 2023. Should be available for move-in day.
Catering Manager
Task: Agreement of food and drinks menu, including expected amounts, with the caterer of silent green. Agreement of opening times and bar services in Betonhalle.
Time Commitment: currently flexible, a few hours a month, ramping up in spring 2023. Should be available during the convention.
Public Relations
The public relations team presents MetropolCon to the outside world in a variety of ways. On the internet, this is done via the content of our website, our social media channels, and the newsletter. In the physical world, the team takes care of pre-events, initiates and maintains contacts with other organizations, and organizes our presence at other conventions.